Asistente Administrativo

Provides comprehensive administrative, logistical and secretarial support to IFRC's Venezuela delegation and emergency operation. The role maintains payments, contracts, suppliers, records and operating expenses, while coordinating accommodation, transport, travel documentation, assets and office supplies for deployed international staff and visiting officials.

• Track delegation administrative processes and ensure timely execution and documentation
• Follow payment processes, verify supporting documents and coordinate completion with relevant teams
• Manage operational relationships with suppliers, quotations, services, deliveries and administrative incidents
• Maintain administrative files, records and service-contract follow-up
• Coordinate accommodation, ground transport and travel documentation for deployed staff and official visitors
• Maintain office-supply inventories and support asset handover, receipt and accommodation administration

• Degree, specialisation, university technical qualification or bilingual executive-secretary training suited to the role
• At least one year of reception and internal and external client-service experience
• At least two years of administrative and office-management experience
• Fluent spoken and written Spanish

• Administrative Support
• Payment Processing
• Supplier Management
• Contract Administration
• Travel Coordination
• Records Management
• Inventory Management
• Office Administration

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• Internet Browsers
• Intranet

• Supports the IFRC delegation and emergency operation in Venezuela