Administrative Officer (NOA)

Manage correspondence and executive scheduling for the UNU Rector’s Office, ensuring timely routing, drafting and quality control of official communications. The officer coordinates travel, logistics, protocol and external relations, supports human-resources processes, supervises administrative personnel, and maintains confidential records to enable effective, high-quality executive operations.

• Manage and route official correspondence to the Rector
• Coordinate the Rector’s schedule and priorities
• Manage travel, visas, logistics and expense-report processing
• Support external relations and high-level visit protocol
• Support Office of the Rector human-resources matters

• Master’s degree in public administration, management, social sciences or related areas, or Bachelor’s degree with two additional years of qualifying experience
• Bachelor’s degree holders require at least two years of progressively responsible international administrative-process experience
• Fluency in English and Japanese
• Experience with UN high-level correspondence protocols and systems

• Prior executive-office experience is an advantage
• Familiarity with the UN system is an asset
• Knowledge of another UN official language is an asset

• Executive support
• Correspondence management
• Calendar management
• Protocol
• Travel coordination

• MS Word
• Excel
• Web-based management systems