Administrative Analyst

Deliver compliant, cost-effective workplace and common-premises services for UNDP's Istanbul Regional Hub. The analyst will manage facilities, vendors, budgets, fleet, assets and administrative records; coordinate participating UN agencies and host-country counterparts; and improve office operations, safety and staff experience through service planning, monitoring and process improvement.

• Ensure administrative activities comply with UN and UNDP rules, policies and procedures
• Manage common-premises services, office space, maintenance, utilities and cost-recovery arrangements
• Coordinate vendors, service contracts, invoices, payments and procurement for Hub needs
• Maintain assets, inventory, administrative records, archives and financial-control documentation
• Manage fleet operations, driver supervision, vehicle maintenance, insurance and utilisation reporting
• Coordinate onboarding, accreditation, residence permits and host-country documentation
• Lead common-premises governance, inter-agency coordination, workplace optimisation and emergency procedures

• Advanced degree in business or public administration, management, law, social sciences, finance or a similar field, or a bachelor's degree in these areas with two additional years of qualifying experience
• Applicants with a bachelor's degree require at least 2 years of relevant national or international experience in administration or programme-support services
• Fluency in English and Turkish

• Advanced knowledge of spreadsheet and database packages
• Experience with web-based management systems and ERP platforms, preferably UNDP Quantum
• Experience working with UN agencies or international organizations
• Experience in office-space management
• Experience with protocol, staff registration and coordination with local authorities
• Experience coordinating shipments, customs clearance, insurance and procurement of office supplies

• Facilities Management
• Office Space Management
• Vendor Management
• Fleet Management
• Asset Management
• Budget Management
• Cost Recovery
• Administrative Compliance
• Workplace Services
• Contract Management

• Microsoft Word
• Microsoft Excel
• Spreadsheet Software
• Database Software
• Quantum

• Supervises and leads personnel in the administration unit
• Employment beyond the initial 12 months of a qualifying UNDP fixed-term appointment is contingent on successful probation