Administrative Assistant

Supports WHO Morocco’s operations office with travel, procurement, office administration and event coordination. The National UN Volunteer prepares travel requests, visas, security clearances and bookings; receives visitors; initiates contracts, requisitions and payments in management systems; liaises with service providers; maintains electronic files and correspondence records; supports.

• Prepare travel requests visas security clearances flights hotels and follow-up actions
• Receive visitors and telephone calls and provide or redirect information
• Initiate contracts requisitions and payments in management systems
• Liaise with staff contractors and service providers to resolve issues
• Establish and maintain electronic files and controlled reference materials
• Track incoming queries correspondence priorities and follow-up actions
• Support in-person and virtual meetings seminars and workshops
• Brief colleagues on office administrative processes and cover team duties

• Business administration finance accounting logistics project management or related background
• Microsoft Office email internet database-management and office-technology proficiency
• French and English proficiency
• Ability to work with minimum supervision and tight deadlines

• Arabic
• Health and well-being interest
• Volunteerism and UN system interest

• Travel Administration
• Administrative Support
• Procurement
• Contract Management
• Payment Processing
• Records Management
• Meeting Coordination
• Office Administration
• Vendor Management

• Global Service Management
• Business Management System
• Microsoft Excel
• Microsoft Word
• Email
• Internet
• Database management tools