Administrative Assistant

UNRWA seeks an internal Administrative Assistant for its Digital Impact, Technology and Innovation Department in the West Bank. The role handles documentation, correspondence, meetings, ERP transactions, procurement and finance support, logistics and records management. It also supports HR administration, office supplies and equipment, healthcare administration where assigned, and workshops.

• Handle documentation, correspondence, meetings, mail and internal communication lists
• Follow up on HR actions including appointments, separations, movements and benefits
• Support lease agreements, service contracts, mail operations and dispatch records
• Prepare ERP transactions including purchase orders, requisitions and warehouse stock-transfer orders
• Assist tender documents, bids and procurement of services, goods and utilities
• Support finance matters including budgets, expenditure, wage sheets and service contracts
• Manage health-centre patient eligibility, registrations, electronic records and appointments where assigned
• Arrange logistical support for meetings, workshops and events

• Successful completion of full secondary education
• Successful completion of a two-year post-secondary course in business and office practice or a related discipline
• At least two years of administrative work experience
• English is required
• Applicants must be internal candidates residing in West Bank or Jerusalem within commuting distance and authorized to work at the duty station

• Administrative Support
• Records Management
• Correspondence Management
• Meeting Coordination
• Procurement Support
• Budget Monitoring
• Human Resources Administration
• Logistics Coordination
• Data Management
• Healthcare Administration

• Enterprise Resource Planning
• Electronic Medical Records

• Fixed-term appointment for one year including probation, with possible extension subject to funds, performance and continuing need
• Monthly provident-fund contribution, medical insurance, annual leave and dependency allowance may apply
• A roster may be created from the selection exercise
• Background and reference checks are required