Administrative AssociateNew

Provides administrative and operational support to UN Women’s Peace, Security and Resilience Section. The role coordinates office services, procurement, travel, staffing administration, calendars and knowledge-sharing activities, working with operations, programme and project teams to maintain accurate, timely and compliant service delivery across the section’s daily work.

• Prepare administrative-team work plans and monitor leave compliance
• Coordinate travel, conferences, workshops and retreats
• Manage procurement processes including quotations, bids, proposals and tender evaluation
• Maintain the Chief of Peace and Security calendar and team meeting schedules
• Create vacancy announcements, organise interview panels and maintain staffing reports
• Support personnel administration, benefits, visas, contracts and leave monitoring
• Organise training on administrative policies and compile lessons learned
• Provide administrative advice and other support required for office operations

• Completion of secondary education
• At least seven years of progressively responsible experience in administration, procurement, human resources or logistics support
• Experience using computers and office software packages including Microsoft Word and Excel
• Fluency in English

• Bachelor’s degree in business administration or a related field
• Experience using a modern web-based ERP system, preferably Oracle Cloud
• Knowledge of another official UN language

• Office Administration
• Procurement
• Travel Coordination
• Calendar Management
• Human Resources Administration
• Records Management
• Event Coordination
• Knowledge Sharing
• Reporting

• Microsoft Word
• Microsoft Excel