Project Assistant

The Project Assistant supports UNIDO's agribusiness and infrastructure project in Nairobi. The role coordinates meetings, missions and workshops; assists consultants and project personnel; monitors budgets, disbursements and contracts; processes procurement, travel, recruitment and payments through SAP; prepares reports; and maintains project files, databases and equipment inventories.

• Arrange meetings, events, study tours, trainings and workshops
• Provide logistics support to consultants, UNIDO staff and field-level events
• Monitor project disbursements, commitments, budget allocations and expenditures
• Compile data and documents for project and service-provider reports
• Initiate and follow up SAP actions for procurement, travel, recruitment, visas and payments
• Maintain equipment inventories, project files and databases
• Assist onboarding, reporting and ad-hoc research activities

• Completed higher-secondary education
• At least six years of relevant work experience
• Proficiency in Microsoft Office and internet
• Fluency in written and spoken English and working knowledge of Swahili
• Kenyan nationality or permanent residence

• Administrative or secretarial training
• Experience in United Nations or multicultural office procedures
• Experience in project administration, accounting and finance
• Experience with SAP or similar ERP software

• Project Administration
• Budget Monitoring
• Procurement Administration
• Travel Coordination
• Records Management
• Payment Processing

• SAP
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Internet