Procurement Assistant

Supports UNRWA procurement and logistics in the Damascus area by maintaining requisition, purchase-order and supplier records, preparing bidding documentation and following deliveries. The role helps ensure accurate and compliant processes for Agency operations, while assisting with contract documentation, quality-control follow-up and the distribution and inspection of materials.

• Follow procurement and contracting processes from requirements receipt through bidding preparation
• Maintain correspondence and records for purchase orders, acknowledgements, due dates and deliveries
• Update procurement requisition records and assist with contract documentation
• Initiate quality-control requests and report discrepancies
• Distribute RFQ, tender and RFP documents and follow up outstanding purchase orders and requisitions
• Prepare samples for technical evaluation and maintain related records
• Draft correspondence and maintain accurate procurement records

• Secondary education plus successful completion of a two-year business course recognised by the Agency
• At least four years of clerical experience in procurement and logistics
• English and Arabic
• Reside in Syria within commuting distance of the duty station and have authorisation to work there at the time of application

• First university degree in business management or accounting

• Procurement Administration
• Contract Administration
• Purchase Order Management
• Supplier Coordination
• Bid Administration
• Requisition Management
• Quality Control
• Records Management

• RFQ
• Tender
• RFP

• Daily paid assignment for up to three months, with possible extension subject to funds, performance and continuing need
• One day of annual leave and one day of sick leave for each completed month of service
• Only fully completed applications submitted through UNRWA’s online e-recruitment system will be considered
• A roster may be created for future appointments to the same or similar post
• Selected candidates undergo reference and background checks