Office Assistant

Coordinates office, management-support and administrative services for FAO's Regional Office for Africa, supporting the Office of Evaluation. The assignment manages schedules, correspondence, meetings, records and administrative processes; compiles information for reports; and coordinates support staff so the office's workflow and documentation remain efficient and reliable.

• Manage appointment requests, calendars, schedules, visitors and sensitive correspondence
• Coordinate office support for meetings, training, seminars, committees and special projects
• Prepare meeting minutes and follow up on outstanding actions
• Process incoming correspondence, draft responses and quality-control outgoing documents
• Administer contracts, temporary staffing requests, leave records and budget follow-up
• Compile background information and generate reports from databases
• Coordinate support staff, set priorities and train new colleagues
• Maintain filing systems, signature records and office websites

• Secondary School Education
• Four years of relevant experience in office or management support work
• Working knowledge of English at proficiency level C
• Very good knowledge of MS Office applications, Internet and office technology equipment
• Nationals of the duty-station country or holders of a valid work visa or permit who live within commuting distance

• Familiarity with the work of the Office of Evaluation and its role within FAO
• Experience supporting evaluation, programme or project activities
• Experience handling confidential HR-related actions and recruitment workflows
• Ability to organise and analyse information and data
• Experience coordinating meetings, workshops and other events
• Intermediate knowledge of French

• Calendar Management
• Meeting Coordination
• Correspondence Management
• Document Editing
• Office Administration
• Records Management
• Report Preparation
• Staff Supervision

• Microsoft Office
• Internet
• Office Technology Equipment
• Corporate Systems
• Oracle

• General Service staff are recruited locally
• Apply through the FAO recruitment portal with language certificates
• Appointment is subject to medical fitness, residency or visa requirements and security clearances