Human Resources Associate

IOM Philippines seeks a Human Resources Associate to support recruitment, onboarding, personnel administration and employee services. The role manages HR-system data and records, monitors contractual actions and leave, supports compliance and performance processes, prepares personnel documentation and reports, coordinates learning activities, and helps improve procedures and resolve cases.

• Coordinate recruitment processes including vacancy notices, screening, interviews, reference checks and job offers
• Coordinate entry-on-duty documentation, medical clearance, insurance enrolment and induction
• Maintain HR-system data and monitor contractual actions, entitlements and benefits
• Administer leave records and respond to leave-administration enquiries
• Prepare documentation for separation, classification, promotion and disciplinary cases
• Maintain personnel and recruitment files and HR archives
• Monitor performance-evaluation compliance and guide staff using the system
• Organise staff-development and training activities
• Provide information on staff entitlements and responsibilities
• Identify process improvements and support sensitive-case analysis

• High school diploma with five years of relevant experience or a bachelor's degree in human resources, business administration, psychology or a related field with three years of relevant professional experience
• Knowledge of human-resources policies, procedures and practices
• Ability to apply organizational rules and regulations to HR processes and transactions
• Ability to maintain confidentiality and handle sensitive information
• Fluency in English

• Previous experience using SAP
• Experience using HR information systems, ERP systems or workforce management tools
• Knowledge of data analysis, reporting and dashboard preparation
• Experience supporting recruitment and onboarding processes
• Knowledge of process-improvement methodologies and digital tools
• Familiarity with document-management systems and electronic records management

• Human Resources Administration
• Recruitment
• Onboarding
• Personnel Records Management
• HR Reporting
• Compliance Monitoring

• Microsoft Office
• Excel
• Word
• PowerPoint
• Outlook

• Official source conflict: structured deadline is 2026-09-01 while the posting text states Closing Date: 24 August 2026