Budget Assistant

Supports UNODC’s Budget Section in Vienna with cost-recovery calculations, workload statistics and financial controls for the Division for Management. The temporary G-4 assistant verifies client submissions, calculates and submits rate cards, issues and follows up invoices, performs monthly reconciliations, maintains files and databases, and keeps the cost manual’s approved rates current.

• Obtain workload statistics and maintain detailed documentation of collected data sources
• Verify client submissions and calculate cost-recovery rate cards for headquarters validation
• Calculate fees, issue invoices and journal vouchers, and follow up arrears
• Distribute credits to clients when due and perform monthly reconciliations
• Maintain paper and electronic files and databases for the work unit
• Improve the cost manual layout and ensure approved rates are updated

• High school diploma or equivalent
• At least three years of finance or budget experience, reduced to one year for candidates with a first-level university degree or higher
• Proficiency in spreadsheet and word-processing applications
• Experience using enterprise resource planning systems
• English is required
• Applicants must be authorised to work for the United Nations in the Vienna duty station

• Finance or budget experience with a United Nations Secretariat entity
• Experience with an SAP system

• Budget Management
• Cost Recovery
• Financial Reconciliation
• Rate Card Calculation
• Data Analysis
• Records Management

• ERP Systems
• SAP
• Spreadsheet Applications
• Word Processing Applications

• Eligible applicants selected from outside Vienna are responsible for relocation expenses
• Selection may include an assessment exercise followed by a competency-based interview