Auxiliar de Archivo y Gestión DocumentalNew

Provides records and document-management support for UNDP projects by organising, digitising, indexing and safeguarding project files. The roster role ensures correspondence, inventories and control matrices remain accurate and accessible, while assisting reporting, knowledge sharing and administrative coordination across technical, operational and project-delivery teams.

• Register incoming documents in the organisation's document-management software
• Digitise physical documents and index images in the available server or repository
• Provide project support in using document-management tools
• Register, classify and control outgoing correspondence across physical and digital channels
• Respond to correspondence requests while safeguarding confidentiality
• Maintain control matrices, document inventories and databases
• Prepare management reports and supporting technical documents for projects
• Keep records current to ensure project-file availability

• High school education
• At least 4 years of proven operational experience across the document-management cycle with high school education, or 1 year with a bachelor's degree
• Demonstrated experience managing, updating and controlling tracking matrices, document inventories and databases in Microsoft Excel
• Experience preparing technical reports and monitoring reports
• Fluency in Spanish

• Archive-management experience in the United Nations system
• Experience managing shared cloud files such as SharePoint, OneDrive or Teams
• Experience using electronic document-management systems
• Experience applying document-retention schedules and file foliation, classification and clean-up processes

• Records Management
• Document Registration
• Document Classification
• Document Digitisation
• Document Indexing
• Archive Management
• Correspondence Management
• Information Management
• Inventory Control
• Technical Reporting
• Knowledge Management
• Administrative Coordination

• Microsoft Excel
• SharePoint
• OneDrive
• Teams
• Electronic Document Management Systems

• Announcement establishes a roster for future assignments
• Reports to the Administrative and Financial Associate