Auxiliar Administrativo

Provides cross-project administrative support for UNDP Colombia's programme portfolios and consistent operational processes. The rostered assistant helps plan project activities, organise travel and events, support procurement, contracts and payments, maintain records and management-control matrices, respond to administrative requests and reinforce internal procedures and knowledge sharing.

• Support planning, preparation, review and implementation of project activities
• Organise logistics for meetings, workshops and field missions, including travel, accommodation and transport
• Support contract initiation, renewal and closure and prepare procurement plans and purchasing processes
• Process invoices and payments and prepare documents for project-logistics payments
• Maintain physical and digital project files, management-control matrices and payroll-payment records
• Respond to administrative requests and ensure compliance with UNDP administrative policies
• Support internal training, knowledge sharing and dissemination of project lessons

• Secondary education is required
• At least four years of administrative, logistics and operational project experience with secondary education, or one year with a university degree
• Experience in administrative processes and procedures
• Customer-service experience
• Advanced Word skills and basic Excel skills
• Fluency in Spanish

• University degree in Business Administration, Accounting, Economics, technology or a related economic-sciences field
• Knowledge of UNDP rules and procedures
• Experience working with the UN system
• Experience working with or in territorial settings
• Knowledge of projects
• Experience managing multiple tasks

• Administrative Procedures
• Project Administration
• Procurement
• Contract Management
• Vendor Management
• Travel Logistics
• Records Management
• Payment Processing

• Word
• Excel

• Roster recruitment for cross-project administrative support
• Reports to the Programme Associate