Assistant To Team, UHC Hub

The Assistant to Team provides administrative, financial, procurement, information management, meeting and travel support to the WHO UHC Hub in Tokyo. The G-5 fixed term post manages correspondence, contracts, Oracle transactions, budgets, records and reporting, coordinates meetings and travel, and supports work on equitable and resilient health systems. Work.

• Manage visitors calls and requests with discretion
• Draft administrative correspondence and reports
• Initiate contracts and procurement requisitions in Oracle GSM
• Monitor deliverables payments and budgets
• Maintain files and perform information searches
• Coordinate meetings workshops travel and minutes

• Completion of secondary school education or equivalent
• At least 5 years of secretarial or administrative experience
• Expert knowledge of English and Japanese

• Intermediate knowledge of French

• Administrative coordination
• Correspondence management
• Procurement administration
• Budget monitoring
• Meeting administration
• Travel administration

• Oracle
• GSM
• PowerPoint