Administrative Support Specialist

The Administrative Support Specialist supports FAO's Regional Office for the Near East and North Africa in Cairo. The role delivers routine administrative and operational services, coordinates travel, correspondence, records and office workflows, processes corporate-system actions across finance, procurement and human resources, and assists programme monitoring and regional initiatives.

• Provide administrative and office support, including correspondence, records, communications, appointments and routine inquiries
• Coordinate travel authorisations, claims and logistics for staff and affiliate personnel
• Review, distribute and track correspondence and documentation and follow up pending actions
• Draft, proofread, edit and format correspondence, reports, presentations and other documents
• Process administrative actions in corporate systems for procurement, finance, human resources and travel
• Support recruitment administration and processing of vacancy announcements and consultant contracts
• Maintain databases, mailing lists, spreadsheets, reference materials and electronic and physical filing systems

• High school diploma or university degree in business administration, public administration, management, administrative sciences, human resources or a related field
• At least one year of administrative, office-management or operational-support experience
• Working knowledge of Arabic at level C and intermediate knowledge of English at level B
• Egyptian nationality or Egyptian residence with a valid work permit

• Administrative support experience in a multilateral, international or large decentralised organisation
• Experience using ERP or enterprise management systems
• Programme or project support, meeting and event coordination, and travel and logistics administration
• Experience supporting human-resources processes and drafting official English correspondence

• Office Administration
• Travel Administration
• Records Management
• Workflow Coordination
• Document Editing
• Stakeholder Communication

• ERP Systems
• Enterprise Management Systems
• Spreadsheets
• Databases
• Corporate Travel Systems
• Corporate Procurement Systems

• Official source conflict: the listing uses Various Locations, while the posting explicitly locates the post in Cairo, Egypt