Administrative Associate

Provide administration, security and facilities-management support for OCHA's Gaza Office, ensuring procedures comply with UNDP and UN Secretariat rules. The role coordinates maintenance and acquisitions, oversees premises safety and asset records, supports inventory disposal and reporting, and helps maintain secure, functional offices and guest houses for humanitarian operations.

• Ensure administrative processes comply with UNDP, OCHA and UN Secretariat rules
• Coordinate maintenance of OCHA office and guest-house installations, systems and equipment
• Plan maintenance needs and recommend solutions for functional requirements
• Review contractor invoices and support low-value acquisitions and technical evaluations
• Coordinate premises safety inspections and report accidents or fire hazards
• Maintain annual physical verification and Umoja records for equipment and assets
• Prepare inventory reports and support disposal documentation with the Jerusalem Office

• Secondary education
• At least 7 years of relevant experience with secondary education or 4 years with a bachelor's degree
• Experience using computers and office software packages
• Proficiency in Arabic
• Proficiency in English

• Experience in security, risk management or analysis
• Experience conducting procurement procedures in the UN Common System or a comparable international organization
• Experience with ERP modules such as SAP
• Experience with the Common User System

• Administrative Management
• Facilities Management
• Asset Management
• Inventory Management
• Procurement Support
• Safety Inspections
• Security Coordination
• Financial Compliance
• Records Management

• Microsoft Word
• Microsoft Excel
• SAP
• Umoja