Procurement Assistant

Supports UNESCO’s Chad office with procurement of goods, services, works and operational assets. The role plans purchasing activity, prepares solicitations and contracts, evaluates suppliers, manages purchase orders and invoices, monitors delivery and performance, maintains procurement records, supports audits and coordinates with programme, finance and administration colleagues to deliver timely, transparent and cost-efficient sourcing.

• Maintain procurement compliance with UNESCO financial and purchasing rules
• Consolidate annual procurement plans and monitor purchasing performance
• Research, register and evaluate suppliers
• Prepare solicitations, tender evaluations, negotiations and procurement submissions
• Prepare contracts and amendments and monitor signatures, delivery and execution
• Process purchase orders and coordinate invoice resolution and supplier payments
• Maintain complete procurement records and support audits and compliance reviews
• Coordinate acquisition and maintenance of office assets and equipment

• Bachelor’s degree in procurement, economics, accounting, finance, public administration or an equivalent field
• At least three years of relevant experience in procurement, logistics or similar work
• Very good command of French or English, spoken and written
• Very good knowledge of an ERP system such as SAP or Oracle
• Familiarity with Word, Excel, PowerPoint and Outlook

• Experience in the United Nations system, particularly UNESCO
• Experience in United Nations or NGO financial environments
• Advanced Microsoft Office proficiency
• Intermediate knowledge of financial ERP software
• Knowledge of UNESCO rules, procedures, normative instruments and programmes

• Procurement Planning
• Tender Management
• Supplier Management
• Contract Management
• Market Research
• Purchase Order Management
• Invoice Processing
• Cost Reduction
• Procurement Compliance
• Records Management

• SAP
• Oracle
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• E-procurement

• Twelve-month onsite service contract
• Applications close at midnight UTC+1 on 28 August 2026
• Recruitment is open to external candidates
• Apply through UNESCO’s online careers portal