Administrative Assistant

Provides senior administrative and office-management support to the Special Representative of the Secretary-General's Front Office in UNMISS. The role coordinates the calendar, high-level visits, travel, protocol, correspondence and records while liaising with government, United Nations and partner counterparts. It ensures confidential support for timely decisions and smooth office operations.

• Ensure smooth administrative operations in the SRSG office
• Manage the SRSG calendar, appointments, meetings and official correspondence
• Coordinate high-level visits, protocol arrangements and stakeholder interactions
• Organise mission travel, visas, security clearances, logistics and briefing materials
• Maintain information-management systems, archives and confidential records
• Review and format official correspondence, reports and briefing materials
• Liaise with support units and follow up requests and decisions
• Plan official functions and supervise office drivers

• High school or equivalent diploma
• At least eight years of progressively responsible experience in administrative services, finance, accounting, human resources, audit or related fields
• Experience in a United Nations special political mission, peacekeeping operation or similar international organisation
• Experience in the Front Office of a high-ranking United Nations or Senior Official
• English
• Only applicants already placed on pre-approved rosters with similar functions at the same level are eligible

• Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management
• Experience working in the East African Region

• Executive office management
• Protocol coordination
• Information management
• Confidential records handling
• High-level stakeholder liaison

• Information management systems
• Office technology

• Recruit from Roster job opening