Program Assistant

Provides administrative, financial and logistical support to the World Bank’s Tokyo Disaster Risk Management Hub. The assistant coordinates meetings and events, manages budgets, travel, contracts, payments, records and assets, supports consultant recruitment and maintains operational databases.

Department: GFDRR Tokyo Disaster Risk Management Hub

• Provide administrative support to the Practice Manager and Tokyo hub team
• Coordinate meetings and track agreed actions, deadlines and priorities
• Organise logistics for knowledge exchanges, conferences, workshops and other events
• Manage project budgets, travel arrangements and statement-of-expense submissions
• Process service and goods contracts, payments and supporting documentation
• Support recruitment and contract management for consultants and temporary personnel
• Maintain operational databases, OneDrive records, digital files and office assets
• Support office security, crisis-management arrangements and team coverage during peak periods

Not available

• The position is financed by a trust fund and renewal depends on funding, business needs, performance and skills fit
• The role provides back-up support for other administrative personnel during absences and peak periods