Program Assistant

Provides administrative and operational support to the World Bank’s Tokyo Disaster Risk Management Hub. The assistant coordinates meetings and events, tracks budgets and actions, processes travel, contracts and payments, supports consultant hiring, maintains records and assists office security and backup coverage.

Department: Tokyo Disaster Risk Management Hub

• Support the practice manager and Tokyo disaster-risk team
• Coordinate meetings and follow up actions, deadlines and priorities
• Arrange conferences, workshops, venues, catering and materials
• Manage project budgets and process travel and expense submissions
• Process contracts, payments and consultant hiring administration
• Draft correspondence and proofread and format documents
• Update databases, OneDrive records and asset inventories
• Support office security, crisis management and backup coverage

Not available

• Trust-funded position with renewal contingent on funding, business needs, performance and skills fit
• Role is based in the Tokyo Disaster Risk Management Hub