Administrative Associate

Provides administrative, programme, travel and procurement support to UN Women’s Eastern and Southern Africa Regional Office. The role manages executive scheduling, events, records, budgets and transactions while helping programme teams maintain compliant, responsive operational services.

Department: Eastern and Southern Africa Regional Office

• Arrange meetings, workshops, events and missions, including logistics and financial administration
• Manage the Deputy Regional Director’s calendar, appointments and priority follow-up
• Maintain office supplies, confidential records and electronic filing systems
• Support programme workplans, budgets, proposals, briefing materials and audit follow-up
• Create requisitions, record goods receipts and process cost-recovery billing in Quantum
• Arrange travel and process authorisations, purchase orders and claims
• Support procurement plans, tender processes and Procurement Review Committee submissions
• Compile and share lessons and good practices on programme and operations support

• Completion of secondary education
• At least six years of progressively responsible experience in administration or programme management or support
• Experience using multiple office software packages in a computer-based work environment
• Experience supporting a team

• Selected candidates undergo academic, employment, reference and background checks