ASEAN Coordination and Administrative Support

Provides coordination, operational, financial and administrative support for UN Women’s ASEAN engagement in Indonesia. The consultancy manages stakeholder correspondence, programme processes, records and reporting so ASEAN-related initiatives align with institutional priorities.

Department: ASEAN Liaison Office

• Prepare and distribute official communications, invitations and correspondence for ASEAN stakeholders
• Follow up with ASEAN Sectoral Bodies to align programme activities with their priorities and processes
• Administer procurement, travel, financial and administrative processes for programme delivery
• Manage ASEAN-related consultants and suppliers, including payment processing
• Maintain project documentation, filing systems and ASEAN coordination records
• Document meeting discussions, outcomes and follow-up actions
• Prepare internal reports and provide operational support for ASEAN initiatives

• Completion of secondary education
• At least five years of progressively responsible experience in coordination, operations, finance, administration or programme support
• Experience supporting high-level consultative workshops for ASEAN government representatives, dialogue partners, institutions and civil society organisations
• Experience using multiple office software packages
• Excellent written and oral English

• Home-based consultancy with office attendance requested when required
• Applicants must complete all education and employment-history sections of the application form