Administrative Assistant

Provides administrative and logistical support to the IMF Southeast Europe Technical Assistance Center, coordinating missions, workshops, documentation, travel, stakeholder correspondence and office systems so regional advisers can deliver technical assistance efficiently.

• Coordinate technical-assistance correspondence, mission records and document filing
• Arrange flights, accommodation and logistics for advisers and workshop participants
• Organize workshops, webinars, outreach events and steering committee meetings
• Prepare invitations, participant lists, surveys, minutes and outreach materials
• Liaise with authorities on diplomatic cards, shipments and UN identification
• Maintain shared-drive, NEXUS and Partners Connect records
• Process expert expense reports and support office procurement
• Provide administrative backup during absences and workload peaks

• Completion of secondary education with training in business, finance, human resources, administration or a related field
• At least five years of relevant experience
• Italian nationality or residency, or independently secured valid Italian work authorisation before employment
• Fluency in spoken and written English
• Fluency in spoken and written Italian
• Advanced working knowledge of Microsoft Office, Copilot and video-conferencing tools
• Occasional flexibility in working hours to coordinate with IMF headquarters

• Bachelor's degree from an accredited university
• Experience in a dynamic and growing office environment

• Office Administration
• Event Logistics
• Travel Coordination
• Document Management
• Time Management
• Stakeholder Liaison
• Written Communication
• Expense Processing

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Copilot
• Microsoft Teams
• WebEx
• Zoom
• NEXUS
• Partners Connect

• One-year local contractual appointment with possible renewal for successive terms of up to three years
• IMF will not sponsor or assist with work permits