Security InternNew

Provides administrative and operational support to the United Nations Office at Vienna Pass and ID Team. The intern registers Legitimation Cards, prepares identity and access-card materials, verifies applications against internal records, distributes official documents and maintains inventory. The role also supports the quarterly newsletter and accurate personnel-record administration.

• Register Legitimation Cards in the internal management system
• Prepare photographs for staff and eligible dependents for identification and visa-related documentation
• Prepare and pre-print access cards for meetings, conferences and special events
• Verify applications against records maintained in internal databases
• Distribute official documents while maintaining proper record-keeping procedures
• Update and correct personnel records through the Ground Pass Application process
• Monitor Pass Office inventory and maintain stock records and office supplies
• Prepare and coordinate the quarterly newsletter using layout and publication platforms

• Be enrolled in or have recently completed a graduate programme, or be enrolled in or have recently completed the final academic year of a first university degree programme
• Field of study closely related to the internship
• Fluency in spoken and written English
• Good knowledge of standard software applications including MS Word, MS Excel, MS PowerPoint and MS Teams

• Ability to do research in various topics

• Identity Document Administration
• Application Verification
• Records Management
• Inventory Management
• Newsletter Coordination
• Research

• MS Word
• MS Excel
• MS PowerPoint
• MS Teams
• Microsoft SharePoint
• Canva

• Travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions