Project Management Support - Senior Assistant

Provides administrative and coordination support for UNOPS project delivery in Brazil, spanning planning, monitoring, reporting, logistics, procurement and financial tracking. The role maintains records and systems, supports management and partner engagements, and helps deliver grants and infrastructure-related programmes.

• Support project planning, implementation, monitoring and reporting
• Track project deliverables, contracts, travel, workshops and grants
• Prepare reports, briefing materials and internal meeting notes
• Coordinate logistics for meetings, workshops, conferences and steering-committee events
• Support requisitions, purchase orders, payment requests and contract administration
• Maintain procurement, financial and administrative documentation for audit
• Support senior-management scheduling, mission planning and high-level meetings
• Contribute to project-management training and knowledge-sharing activities

• Secondary school with five years of relevant experience, or a bachelor's degree with one year
• Relevant experience in project management or related areas
• Proficiency with collaboration and productivity tools and web-based management systems
• Fluent Portuguese
• Basic Spanish

• Professional certificate or membership in project management
• Experience working in multicultural environments or UN system organisations in a developing country
• Experience in development or humanitarian contexts

• Project Management
• Project Monitoring
• Administrative Coordination
• Procurement
• Contract Administration
• Financial Monitoring
• Event Logistics
• Report Writing
• Records Management
• Stakeholder Management

• Microsoft Office
• G Suite
• Enterprise Resource Planning

• Internal candidates only
• Four positions: two in Brasília and two in Maceió
• Regular contract duration: ongoing