Procurement, ICT, and Office Support Assistant

Provides procurement, ICT and office-support services for UNDP’s Tokyo representation office. The UN Volunteer assignment coordinates events, office operations, assets, suppliers and systems while ensuring accurate, timely and documented service delivery.

• Coordinate the preparation and delivery of events and meetings
• Procure office supplies, equipment and services and maintain purchase orders and contracts
• Support supplier registration and updates in Quantum
• Manage assets, equipment, inventory records and physical verification
• Support security documentation and security-asset management
• Administer intern hiring, onboarding and separation processes
• Maintain office ICT systems, hardware and software
• Coordinate ICT support with UNDP headquarters and external vendors
• Manage front-desk operations and visitor and call handling

• At least three years of relevant experience in office support, coordination or administration
• Experience coordinating meetings, events and training logistics
• Proficiency in Microsoft Word, Excel and PowerPoint
• English and Japanese required

• Procurement and IT-support experience
• Familiarity with databases, ERP systems and information-management tools

• Procurement
• Office Administration
• ICT Support
• Asset Management
• Inventory Management
• Event Coordination
• Supplier Management
• Front Desk Operations

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Quantum
• Enterprise Resource Planning Systems

• Volunteer assignment via UNV; the volunteer is responsible for housing and living essentials