Office & Facilities Officer

Coordinate consistent office and facilities services across NATO DIANA’s London, Tallinn and Halifax offices while running day-to-day operations in London. The officer develops standards and emergency plans, manages vendors and workplace services, supports budgets, and coordinates physical security, access and compliance risks.

Department: Defence Innovation Accelerator for the North Atlantic (DIANA)

• Develop DIANA-wide office and facilities policies, standards and guidance
• Monitor facility needs and risks and coordinate safety, security and emergency-response plans
• Coordinate access control, CCTV, workplace security and other shared services
• Support facilities budgeting, expenditure tracking and reporting
• Run London office services, maintenance, incidents, communications and contractor delivery

• Bachelor’s degree in a related field plus 2 years of relevant experience, or at least 6 years of progressive relevant expertise
• At least 2 years of office management, physical security, workplace services or facilities management experience in a multicultural setting
• Experience supporting risk, safety, emergency-preparedness or business-continuity activities
• Advanced proficiency in one NATO official language and beginner proficiency in the other
• Nationality of a NATO member country

• The post is budgeted from 1 January 2027
• Appointment requires medical approval and national security clearance
• DIANA prohibits generative AI use in any part of the application