Events and Conferences Officer

Plans and delivers NATO DIANA’s global events from concept through onsite execution and evaluation. The officer manages timelines, budgets, risks, suppliers, venues, registration, logistics, security and attendee experience, coordinates speakers and teams, defines performance indicators and improves event frameworks.

Department: Defence Innovation Accelerator for the North Atlantic

• Manage international event plans, timelines, budgets, risks and contingencies
• Procure and manage agencies, venues and international suppliers
• Coordinate logistics, catering, audiovisual services, security and transport
• Manage registration, accreditation and attendee experience
• Coordinate speakers, moderators, VIPs and cross-functional teams
• Support security planning and onsite risk management
• Define event KPIs and evaluate outcomes and lessons learned
• Develop event marketing, branding and communication materials

• Bachelor’s degree in event management, business administration, hospitality, communications, marketing, public administration, project management or a related field with two years of experience, or six years of progressive relevant experience without a degree
• At least two years delivering large international events
• Project-management experience covering plans, budgets, risks and stakeholders
• Experience managing event agencies, venues and international suppliers
• Proficiency with project, collaboration and event-management platforms
• Advanced proficiency in one NATO official language and beginner proficiency in the other
• Nationality of a NATO member country
• Ability to obtain security and medical clearance

• Three-year definite-duration contract that may be extended
• Post is budgeted from 1 January 2027
• Flexible teleworking is subject to managerial approval
• Applications prepared with generative artificial-intelligence tools may be rejected