Executive Assistant - Operations and Coordination Office

Provides executive, logistical and administrative support to NATO STO scientific committees, coordinating meetings, publications, travel, records, budgets and programme-of-work processes.

Department: Collaboration Support Office (CSO)

• Organise logistical and administrative arrangements for off-site and on-site STO activities
• Advise technical teams and verify scientific publication content lists
• Compile committee content for communication products
• Maintain records, contacts, databases and project administration methods
• Conduct pre-trips and advise host coordinators on meeting arrangements
• Represent the scientific committee in delegated dealings with CSO staff and NATO authorities
• Proofread and cross-check decision sheets and agendas
• Support programme-of-work budgets, travel plans and meeting documents

• Five years of experience as an administrative assistant followed by two years in an administrative position at the same level of responsibility
• Experience operating computers, word processors and database software
• Ability to carry out complex administrative tasks independently or with minimum supervision
• Post high-school specialised education as a multilingual personal assistant or equivalent training
• Ability to take notes and write meeting reports
• Very good knowledge of one NATO official language and fair knowledge of the other
• Eligibility for NATO Secret security clearance
• Nationality of a NATO member country

• Project Linked NATO International Civilian position for three years with a six-month probationary period
• Competition is provisionally scheduled for the first or second week of October 2026 in Paris
• Normal office environment includes occasional long hours and frequent business travel abroad, including weekends
• Monthly starting salary is EUR 5,335.54 and is exempt from income tax
• Applications must include a resume, application letter and educational certificates