Administrative Assistant

Administers human resources, budgets, contracts and general operations for OICT’s Enterprise Programme Management Section in New York. The assistant processes personnel and vendor actions, monitors resources, prepares ERP reports, coordinates services and produces data analysis and visual materials for decisions.

• Process recruitment, personnel, performance, classification and separation actions
• Advise staff and contractors on entitlements and administrative procedures
• Monitor staffing tables, vacancies and personnel actions in Inspira
• Monitor expenditures and support budget proposals and performance reports
• Prepare financial and human-resources reports from enterprise systems
• Coordinate travel, facilities, events, technology and vendor payments
• Administer service contracts, audit invoices and process contractor payments
• Analyse operational data and prepare reports, visualizations and web materials

• Secondary education with at least seven years of relevant experience, or a first-level university degree with at least five years of relevant experience
• Experience in administrative services, finance, accounting, human resources or a related area
• Experience using an enterprise resource-planning system such as Umoja or SAP
• Experience with Microsoft Word, Excel and SharePoint
• English at UN Level II in reading, writing, listening and speaking

• Experience with administrative procedures and United Nations financial rules
• At least one year of experience in data analytics or a related area

• Human Resources Administration
• Budget Monitoring
• Contract Administration
• Invoice Auditing
• Personnel Actions
• Administrative Coordination
• Data Analysis
• Data Visualization
• Supervision
• UN Rules and Procedures

• Inspira
• Umoja
• SAP
• Microsoft Word
• Microsoft Excel
• Microsoft SharePoint

• This temporary position is available until 31 December 2026 with possible extension
• The post is subject to local recruitment in New York and may be limited to candidates at the duty station