Administrative and Financial Assistant

Supports UNDSS Mali’s financial and administrative operations by preparing procurement requests, monitoring shared-security budgets and contributions, processing invoices, maintaining office assets and records, and coordinating travel, meetings and common-service follow-up with UN partners.

Department: UNDSS Mali

• Advise security managers on financial matters and prepare procurement requests in Quantum
• Track agency contributions to the shared security budget and allocate funds across budget lines
• Monitor expenditure against approved budgets and analyse differences between budgets and actual spending
• Review contractor invoices and coordinate budget-execution reporting with UNDP
• Maintain offices, assets, official records, vehicles, fuel controls and memoranda with UN agencies
• Arrange administrative support for training, meetings, travel, tickets, hotels, shipments and customs clearance
• Follow up financial and administrative matters with UNDP administration, common services and the Operations Management Team
• Maintain organisational knowledge and support an effective learning environment

• Secondary education
• At least five years of administrative and financial management experience with secondary education, or two years with a bachelor’s degree
• Practical experience with financial and administrative management systems
• Records filing and archiving experience
• Command of Microsoft Word, Excel, PowerPoint and Outlook
• Fluency in spoken and written French

• This is a regular National Personnel Services Agreement at NPSA-5
• UNDP may select more than one candidate or retain applications for similar roles