Administrative Assistant

Supports UNDSS office operations through integrated human resources, finance, procurement, contract, travel and asset administration, applying UN rules and enterprise systems to maintain accurate records, process payments and provide reliable operational services to staff and managers.

Department: UNDSS Israel and the Occupied Palestinian Territories Office

• Process recruitment, placement, promotion, performance, separation and training actions under UN procedures
• Advise staff on entitlements, claims, travel and administrative processes
• Maintain staffing data and produce Umoja reports for management decisions
• Consolidate budget requirements, monitor expenditure and prepare financial adjustments and reports
• Administer contracts, leases, invoices and contractor payments and maintain complete supporting files
• Create procurement requisitions in Quantum and coordinate related actions with service units
• Maintain asset and inventory registers, physical-verification records and transfer or write-off documentation
• Process official forms, visas, passes, travel documents and related coordination with UNDP

• High school diploma or equivalent
• At least seven years of relevant experience, reduced to five years for candidates with a first-level university degree or higher
• At least two years of experience in financial management, payment processing, budgeting or accounting
• At least two years of experience in contract management, procurement or supplier and external-client coordination
• English at UN Level III and Arabic and Hebrew at UN Level II across reading, writing, listening and speaking

• Temporary extra-budgetary position available through 30 April 2027
• Extension is possible subject to continued funding, budget approval and mandate extension
• Temporary-post eligibility may be limited to candidates based at the duty station