Office Assistant

The assistant provides routine administrative and office support to FAO’s Projects Support Division, preparing correspondence and records, handling calls and visitors, tracking transactions, arranging meetings and travel, and maintaining supplies and equipment so the director’s office operates efficiently.

Department: Office of the Director, Projects Support Division

• Draft and format correspondence, reports, presentations and publications
• Receive visitors and route calls and routine enquiries
• Enter, retrieve and structure office information and data
• Maintain files and reference systems
• Initiate and track finance, travel and human-resources transactions
• Arrange meetings, workshops and events
• Coordinate travel, transport, accommodation and documents
• Maintain office supplies and equipment

• Secondary-school education
• At least two years of office-support experience
• Working knowledge at proficiency level C of English
• Knowledge of Microsoft Office, Internet and office technology
• Nationality of Italy or existing work authorization, with residence within commuting distance of Rome

• Locally recruited General Service position
• Applicants must hold local work authorization and reside within commuting distance
• Fixed-term appointment