Administrative Assistant - Travel

Provides travel and administrative support for FAO programmes and projects in Angola, processing authorisations, expenses, records, visas and related procurement in accordance with organisational procedures.

• Maintain the monthly travel plan and coordinate its submission to the Travel Committee
• Initiate national and international travel authorisations and security clearances
• Process travel expense claims, advances, lump sums, refunds and outstanding balances
• Prepare travel documentation in corporate systems and maintain accurate records
• Coordinate air tickets, economical routings, visas and protocol arrangements
• Create and maintain vendor records for non-staff travellers in GRMS
• Prepare travel cost budgets and maintain budgetary and statistical controls
• Arrange venues and accommodation for workshops, seminars and meetings
• Initiate and monitor procurement and payment requests related to travel and small purchases
• Manage UN Mobility requests and maintain electronic and paper filing systems

• Secondary school education
• Two years of relevant office support experience
• Working knowledge at level C of English, French or Spanish
• Angolan nationality

Not available