Team Assistant

Supports the efficient operation of a safeguards information management office by providing administrative advice and assistance to a section or unit head, supervisors and professional staff.

Department: SGIM-Declared Information Analysis Section

• Draft and format standard correspondence, reports, technical documents, manuscripts and newsletters
• Search office files and records to support correspondence, reports, project plans and programme plans
• Prepare graphs, charts and visual aids for seminars, meetings, workshops and presentations
• Maintain file lists, finding aids, paper files and electronic records according to corporate standards
• Arrange internal and external meetings, seminars and events, including invitations, logistics and working documents
• Prepare meeting minutes or notes and arrange travel, hotel bookings, travel authorisations, claims and cost estimates
• Input, retrieve and assemble information using commercial and IAEA-specific software applications
• Maintain databases, track workplan completion and support or guide other section support staff

• Completed secondary education
• Minimum four years of general office support experience, some of which in an international environment
• Excellent oral and written command of English
• Ability to draft routine correspondence and correct documents according to established standards and requirements
• Ability to provide training and guidance to newly recruited office support staff
• Proficiency in MS Office and ability to use databases

• Closing time: 9:59 PM in the applicant's local time zone
• Contract duration: 36 months
• Contract type: Fixed Term - Regular
• Probation period: 1 year
• Recruitment is on a local basis only
• Administrative skills testing to IAEA standard may be part of the selection process