Administrative Assistant II (FTA GS-3)

Supports UNU Tokyo protocol, human resources administration, finance, assets, cash, accounting and operational services, including liaison with Japanese authorities.

Department: Centre Administration

• Prepare Note Verbale and protocol registrations with Japan's foreign ministry
• Support residence-status and visa applications
• Maintain headcount, security and immigration records
• Issue employment certificates and maintain office information
• Maintain asset records and verification workflows
• Manage cash transactions, deposits and invoice numbers
• Support year-end accounting and ERP requisitions
• Prepare tax-exemption, travel and welfare documentation

• Secondary education with three years of relevant experience or bachelor's degree with one year
• Administration and finance experience
• Fluency in English
• Good oral and written Japanese

• Full-time fixed-term appointment for one year with possible renewal
• Expected start date 1 January 2027