Finance and Administrative Assistant

Supports finance and administration for IOM’s Coastal States Stability Mechanism activities in northern Benin, managing payments, accounting documents, reconciliations and field-office financial controls.

Department: Coastal States Stability Mechanism

• Verify invoices and documents submitted by suppliers and service providers
• Ensure supporting documents and required signatures are obtained before finalising accounting vouchers
• Process approved payments to suppliers and staff in a timely manner
• Prepare monthly accounting reports and attach supporting documentation for review and certification
• Reconcile outstanding supplier accounts and bank accounts each month
• Maintain financial instruction archives and appropriate internal controls
• Maintain filing systems for accounting vouchers and financial documentation
• Liaise with IOM offices in Togo and Benin on daily payments and programme implementation efficiency
• Coordinate accounting matters with finance colleagues and identify process-control improvements

• Bachelor’s degree in accounting or a related discipline with three years of relevant professional experience, or secondary education with at least five years of relevant professional experience
• Ability to interact with IOM units and departments to gather relevant information
• Ability to communicate clearly and coherently
• Ability to apply specialised finance knowledge effectively
• Ability to work with suppliers and service providers under IOM procedures to obtain quality and cost-effective solutions
• Fluency in French

• Role supports MSEC resource-management functions and field-office support in Natitingou
• Position works with IOM offices in Togo and Benin on daily payment execution