Team Assistant

Provides office-wide administrative and logistical support for UNOOSA meetings, workshops and technical missions, coordinating participants, travel, venues, documentation and enterprise-system actions while maintaining stakeholder records and preparing data for planning and decisions.

Department: Office of the Director

• Provide administrative and logistical support for workshops, conferences and technical advisory missions
• Register and accredit participants and prepare meeting folders, lists and delegation information
• Arrange travel and hotels and process requisitions, payments and administrative actions in Umoja
• Set up in-person, virtual and hybrid meetings with conference, interpretation, technology and security services
• Maintain contact databases, mailing lists and rosters and follow up on invitations and correspondence
• Collect and analyse data and prepare presentations and reports for planning and decision-making
• Update web pages, brochures and other information materials

• High school diploma or equivalent
• Two years of experience in office support, administrative services, meetings or conference support, waived for candidates with a first-level university degree
• English proficiency at UN Level II
• Authorization to work for the United Nations in Austria

• Two temporary positions available until 31 December 2026
• Locally recruited applicants bear relocation costs