Executive Associate

Provides high-level executive and operational support to UNICEF Malaysia’s Head of Office. The associate manages correspondence, calendars, meetings, travel and briefing materials, coordinates deadlines and administrative processes, and helps maintain efficient, accountable office operations.

Department: Office of the Head of Office

• Provide high-level administrative and operational support to the Head of Office
• Manage executive correspondence and communications on behalf of the supervisor
• Coordinate the supervisor’s calendar, meetings, travel and briefing materials
• Track deadlines and follow up with teams on agreed administrative actions
• Represent the Head of Office on routine administrative and operational matters
• Maintain accurate records and continuity across office-management processes

• Completed secondary education, preferably supplemented by technical or university courses related to the work
• At least six years of relevant administrative or clerical experience
• Proficiency in Microsoft Office, SharePoint and integrated information-management systems
• Fluency in English and Bahasa Malaysia
• Malaysian nationality

• Fixed-term General Service appointment open only to Malaysian nationals
• The post supports the UNICEF Malaysia Head of Office