Executive Associate

Manages the Chief of Mission's executive office, handling sensitive correspondence, research, briefings, scheduling and high-level meeting logistics while coordinating administrative actions, information flows and office support to enable timely leadership decisions and external engagement.

Department: Office of the Chief of Mission

• Manage complex and sensitive correspondence and route, prioritise and respond to documentation
• Research substantive issues and prepare briefings and correspondence for the Chief of Mission
• Manage the Chief of Mission’s calendar, appointments, travel, visits and reception of visitors
• Coordinate inputs to reports and publications and review documents for appropriate form and style
• Convey directives and urgent information between the Chief of Mission and senior staff
• Organise high-level meetings and prepare briefing material for councils and programme activities
• Process human resources, contracts, procurement, accounting, finance and logistics actions in IOM systems
• Guide office support staff and improve administrative systems and processes

• High school diploma with seven years of relevant experience, or bachelor’s degree in business administration or a related field with five years of relevant experience
• Proficiency in Microsoft Office applications
• Attention to detail and methodical organisation of documentation
• Discretion and a client-oriented approach

• Initial contract duration is nine months
• Special short-term graded appointment
• Role manages the Office of the Chief of Mission