Senior Project Officer

Leads operational planning and logistics for IUCN’s major international conservation congresses, coordinating suppliers, event technology, registration, exhibitions and host-country teams while managing staff, quality, risk and post-event learning for gatherings of up to 6,000 participants.

Department: Global Convenings and Events

• Develop technical requirements and operational solutions for events of up to 6,000 participants
• Integrate event websites, programmes, floor plans, registration forms and other applications with internal systems
• Coordinate registration and exhibition delivery with conference organisers and partners
• Manage interpretation, translation, network, equipment and bandwidth requirements with providers
• Recruit and manage two direct reports for logistical delivery subject to funding
• Set up, monitor and troubleshoot on-site operations with host-country teams
• Control quality, subcontractor performance and contingency arrangements before and during events
• Conduct planning meetings, site visits, evaluations and post-event learning

• Minimum seven years of event-planning experience, preferably with international organisations or associations and large events
• Proven experience managing complex operations for large events
• Proficiency in Excel budget tracking, large-dataset analysis, reports, pivot tables and charts
• Proven procurement expertise, including complex requests for proposals for specialist services
• Ability to work with complex evaluation and risk-assessment matrices
• Fluency in English
• Ability to travel regularly and remain available for two to three weeks before events

• Position is scheduled at 80 per cent of full-time hours
• Max-term contract of up to 16 months
• Regular travel is required
• Vacancy closes at midnight Swiss time