Executive Assistant

The assistant runs the Resident Coordinator’s front office, managing confidential correspondence, protocol, briefings, schedules, missions and high-level events while supporting office administration, UN Country Team coordination and timely follow-up with government, diplomatic and UN partners.

Department: United Nations Resident Coordination Office in Amman

• Manage the Resident Coordinator’s calendar, appointments and representation schedule
• Coordinate protocol and logistics for official functions, meetings and high-level visits
• Prepare briefing materials, correspondence, minutes, note verbales and translations
• Manage missions, travel requests, flight bookings, trip reports and claims
• Maintain confidential records, contact lists and automated filing systems
• Support UN Country Team meetings, public events and official UN observances
• Track deadlines, commitments, reports and follow-up actions for the front office
• Provide administrative support covering contracts, budgets, finance and human resources

• High school diploma or equivalent
• At least seven years of executive assistance, administrative support or senior front-office experience, reduced to five years for candidates with a first-level university degree
• Experience supporting senior officials or executive offices, including protocol arrangements
• Experience organising meetings, missions and high-level events with internal and external stakeholders
• Written and spoken English and Arabic at UN Level II
• Authorisation to work in the duty station is required for this locally recruited post

• This is a 364-day Temporary Job Opening with no expectation of renewal
• The post is locally recruited and relocation costs are borne by candidates selected from outside the duty station
• Assessment may include a written test followed by a competency-based interview