Administrative Assistant

Provides confidential executive and administrative support to IOM’s Chief of Mission in Burundi, coordinating calendars and meetings, preparing briefings and diplomatic correspondence, reviewing documents for signature, organising official travel and maintaining mission records, contacts and response trackers.

Department: Office of the Chief of Mission

• Provide daily administrative and coordination support to the Chief of Mission
• Prepare and compile documents for regional, headquarters, United Nations and government counterparts
• Manage the Chief of Mission’s calendar, meetings and visitors
• Review documents for signature and safeguard confidential materials
• Prepare briefing packs, diplomatic notes and official correspondence
• Arrange travel authorisations, security clearances, itineraries and supporting documents
• Maintain mission filing systems, contact records and correspondence trackers

• Bachelor’s degree in international studies or a related field with two years of administrative experience, or a school diploma with four years of administrative experience
• Relevant administrative work experience
• Experience with a United Nations agency, international organisation, non-governmental organisation, company or bank
• Fluency in English
• Fluency in French
• Burundian nationality

Not available