Senior Human Resources and Administrative Associate

Manages human resources and administrative operations for IOM’s Panama office, covering recruitment, onboarding, personnel records, entitlements, performance processes, protocol support and liaison with government, diplomatic, regional and shared-service counterparts.

Department: IOM Panama Country Office

• Coordinate vacancy administration, applicant screening, assessments, interviews, reference checks and job offers
• Support onboarding, medical clearance, orientation, insurance enrolment, security briefings and personnel-file creation
• Maintain HR data, monitor contracts and entitlements, verify allowances and process personnel actions
• Coordinate classification, promotion and separation documentation with regional and shared-service counterparts
• Administer attendance, leave and performance-management compliance and guide staff on system procedures
• Maintain personnel and recruitment records, standard procedures, internal controls and HR policy documents
• Manage visa, permit and identity-card processes and liaise with government, diplomatic and UN counterparts
• Prepare HR correspondence, employment certificates, reports, organisational charts and presentations

• Bachelor’s degree in Human Resources, Business Administration, Psychology or a related field with four years of relevant experience, or secondary education with six years of relevant experience
• Experience liaising with government and diplomatic authorities on protocol matters
• Fluency in written and spoken English and Spanish

• Special short-term graded appointment for up to nine months
• Any offer is subject to funding confirmation
• Appointment requires medical fitness certification and applicable accreditation, residency, visa and security clearances
• The selection may also fill similar positions, with recommended candidates remaining eligible for 24 months