Administrative Assistant

The Administrative Assistant supports UNODC’s policy-analysis division in Vienna through executive scheduling, missions, recruitment and personnel actions, budget and project administration, travel coordination, correspondence, staffing records, and management reporting.

• Manage executive calendars, meetings, correspondence and briefing materials
• Arrange official missions and travel through the enterprise resource system
• Coordinate recruitment workflows, personnel actions and human-resources records
• Maintain staffing tables, job files and workforce statistics
• Support budget, finance and project administration and prepare management reports
• Advise colleagues on administrative procedures, entitlements and documentation

• High-school diploma or equivalent
• At least seven years of administrative, finance or human-resources experience, reduced to five years with an eligible first-level degree
• End-to-end recruitment experience
• Experience supporting budget, finance or programme administration
• English at United Nations Level III
• French as a working language of the United Nations Secretariat

• Temporary appointment
• Local recruitment requires authorization to work in Vienna