Project Assistant

Role focused on programme management, supporting technical delivery, coordination and documented outputs for UNIDO.

• Under the supervision of the First Reporting Officer, who is the Lead Project Manager and the Head of ITPO Japan, the Project Assistant provides support in the development and administration of technical cooperation programmes and projects as well as clerical
• Screen phone calls and visitors. Respond to complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.
• Draft routine and non-routine correspondence (both on administrative and/or TC-related matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard
• Assist in the preparation of papers and presentations by extracting/summarizing statistics; undertake computer based searches, compile background information to assist in project identification and formulation.
• Initiate exercises related to the implementation of the Global South project (e.g.: budget revisions, obligation reviews, re- phasing, extension or completion of projects, issuance of new project allotment documents/due sub-allotments, TC allocations and monit
• Using SAP, initiate and follow up on actions related to recruitment of staff, experts, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and deal with all related inquiries.
• Perform all administrative tasks such as arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations

• Education: Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable. A first level university degree (Bachelor’s or equivalent) in relevant
• Technical and Functional Experience
• A minimum of work experience in the relevant fields, including specialized administrative or operational support functions, such as providing support to managerial/professional staff and using administrative skills to assist in the execution of project and pro
• Completed secondary education: at least 5 years of relevant experience
• First-level university degree or higher: at least 3 years of relevant experience
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required .
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required .

Not available