Procurement, ICT, and Office Support Assistant

Provides procurement, ICT, asset management and office support services for UNDP Japan, helping the office deliver events, operations and client services accurately and efficiently.

Department: UNDP Representation Office in Tokyo

• Support organization and delivery of events and meetings
• Procure office supplies, equipment, goods and services in line with UNDP procedures
• Maintain purchase orders, contracts, asset records and inventory documentation
• Support security focal point documentation and security asset management
• Assist intern hiring, onboarding and separation processes
• Maintain office ICT systems and coordinate ICT support with headquarters and vendors
• Manage front desk operations and visitor reception

• Minimum of 3 years of relevant professional experience in office support, coordination and administration or related fields
• Experience organizing and coordinating meetings, events or trainings with logistical arrangements and documentation
• Strong organizational and coordination skills with ability to prioritize work and meet deadlines
• High level of professionalism, attention to detail and accuracy in drafting and information management
• Proficiency in Microsoft Office applications

• National UN Volunteer assignment based in Tokyo
• Volunteer is responsible for arranging housing and other living essentials