Administrative Support Intern – Travel, Shipping and Visa Unit
Category | Grade:Intern | I-1Deadline:6 Aug 2026Job ID:281405Posted on:23 Jul 2026
Overview
Support UNON's travel, shipping and visa service by receiving clients, screening and tracking visa applications, processing UN travel documents, following shipment requests, updating procedural guidance, maintaining audit-ready records and databases, and completing routine reports and data checks.
Department: Travel, Shipping and Visa Unit, Central Support Services
Languages
Required: English
Desired: Another UN language
Job Areas
- Administration & Executive Support
- Logistics & Supply Chain
Minimum Experience
No minimum listed
Estimated Salary
Not available
Responsibilities
- Receive clients and explain visa, shipping and travel procedures
- Screen, track and dispatch visa applications
- Process UN travel documents and correspondence
- Track shipment requests with clients and providers
- Update intranet guidance when procedures change
- Maintain records, databases, reports and audit trails
Requirements
- Qualifying university enrolment or graduation under UN internship rules
- Field of study related to business or public administration
- Microsoft Office proficiency
- Fluent written and spoken English
Skills
Visa administrationTravel-document processingShipment trackingClient serviceRecords managementData quality checks
Tools
Microsoft WordMicrosoft ExcelMicrosoft Outlook
Additional info
- Unpaid full-time internship
- Five days and 35 hours per week
- Travel, visa, accommodation and living costs are the intern's responsibility