Administrative Assistant

Provides routine administrative support to the supervisor, office or unit, maintaining files, correspondence, meetings, travel paperwork, supplies and office services under UNHCR procedures.

• Arrange internal and external meetings and appointments
• Receive visitors, screen calls and respond to routine information requests
• Maintain hard-copy and electronic office files and records
• Receive, review, sort and distribute correspondence and office materials
• Draft routine correspondence, memoranda and reports
• Process personnel, travel, leave and movement documentation
• Maintain office inventory, supplies and asset records
• Support logistics for seminars, workshops and briefings

• High school diploma with one year of relevant experience, or bachelor's degree or equivalent higher qualification
• Computer literacy
• Spanish language ability at B2 level or above

• Temporary assignment or appointment from 1 August 2026 to 31 December 2026
• Hardship level D and family duty station
• Shortlisted candidates may complete a written test or oral interview