Procurement Assistant

Supports ITC procurement services by processing purchasing requests, tender documents, supplier coordination, purchase orders and procurement records for headquarters and field operations

Department: Procurement Services, Central Support Services

• Review, record and prioritise purchasing requests and obtain supporting documentation
• Monitor requisitions, supplier contact, shipment coordination and receipt inspection
• Produce tender documents based on requirements and procurement cost
• Prepare abstracts of offers and compile quotation, proposal and bid data
• Finalise purchase orders and contracts for approval and prepare Contracts Committee submissions when required
• Support complex purchasing operations and coordinate procurement documents and follow-up actions
• Maintain procurement databases, files, contractual agreements and systems contracts
• Research and present information on supply sources, vendors and product specifications

• High school diploma or equivalent
• Five years of experience in procurement, administrative services or a related area, reduced to three years with a university degree
• English is required

• Temporary appointment for an initial six months as parental leave cover, with possible extension
• Selected candidate must be available to commence duties in early September 2026
• General Service applicants must be authorised to work at the duty station and outside candidates bear relocation expenses
• Use of AI at any stage of recruitment is prohibited and may result in disqualification